Location: Remote / Hybrid
Company: MAXTRAMAX
Employment Type: Full-Time

About MAXTRAMAX

MAXTRAMAX delivers innovative technology solutions that help organizations improve efficiency, security, and operational performance. Our expertise spans Artificial Intelligence, Software Development, Digital Transformation, Network Infrastructure, Cybersecurity, and Defense & Security Technology.

We are expanding our international operations and are looking for a highly organized and motivated professional to join our growing team.

Position Overview

We are seeking an Administrative Assistant / Technical Coordinator who combines strong administrative capabilities with a solid understanding of technology and software environments.

The successful candidate will support management, coordinate projects, communicate with clients and partners, and help ensure the smooth execution of day-to-day business operations.

Fluency in both English and Ukrainian is required.

Key Responsibilities

Provide administrative and operational support to management and project teams.
Coordinate meetings, schedules, travel arrangements, and business activities.
Prepare reports, presentations, correspondence, and business documentation.
Communicate professionally with clients, vendors, and partners.
Support project planning, tracking, and coordination activities.
Assist with procurement and tender documentation.
Maintain project records, databases, and internal documentation.
Coordinate activities between technical and business teams.
Support business development and customer relationship management initiatives.
Assist in organizing workshops, training sessions, and business events.
Follow up on project deliverables and action items.

Required Qualifications

Bachelor’s degree in Business Administration, Information Technology, Project Management, or a related field.
Minimum 2 years of experience in administration, coordination, or project support.
Strong understanding of software applications and digital tools.
Fluent in English and Ukrainian, both written and spoken.
Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities.
High attention to detail and accuracy.
Ability to work independently and manage multiple priorities.

Technical Skills

Microsoft 365 (Word, Excel, PowerPoint, Teams)
Document management systems
Project coordination tools
CRM systems
Virtual meeting platforms
Basic understanding of software development processes
Experience with Jira, Trello, Asana, or similar tools is considered an advantage

Preferred Qualifications

Experience working with international organizations.
Experience supporting software development or technology projects.
Knowledge of procurement and bid management processes.
Familiarity with AI, cybersecurity, digital transformation, or defense technology projects.
Experience working in multicultural and multilingual environments.

Personal Attributes

Professional and service-oriented.
Reliable and trustworthy.
Proactive and self-motivated.
Strong problem-solving skills.
Ability to maintain confidentiality.
Positive attitude and willingness to learn.
Comfortable working in a fast-paced environment.

What We Offer

Competitive compensation package.
Flexible working arrangements.
International projects and collaborations.
Professional development opportunities.
Exposure to cutting-edge technologies and innovative projects.
Opportunity to contribute to strategic initiatives within AI, cybersecurity, software development, and defense-related sectors.

Security Screening and Background Verification

Due to the nature of our work, candidates who are offered a position may be required to complete a background screening and security assessment. This may include verification of identity, employment history, qualifications, references, and other relevant checks. Successful completion of the screening process is a condition of employment at MAXTRAMAX.

Administrative Assistant / Technical Coordinator